Project Coordinator/Assistant to Chairman of Capital Markets

New York, NY

Posted: 03/04/2019 Employment Type: Permanent Job Title: Executive Assistant/Project Manager Job Number: MT/JO#14726 Pay Rate: 90-100K base salary, non-exempt, bonus eligible

This is a hybrid role, 50% Coordinator/Project Manager, 50% EA  supporting a very busy Chairman of Capital markets in the Commercial Real Estate Field.

  • Executive email monitoring and correspondence, arranging mostly domestic and city travel
  • Meeting coordination
  • Heavy telephone multi-line management
  • Extensive, high-profile, highly-detailed calendar management
  • Real estate deal work including pitches, offering memorandums, investor database management, Intralinks Dealroom access, status reporting, bid matrix, working group lists, due diligence, notarizing documents, meeting preparation, closing dinners, etc.
  • Event coordination for high-profile, high net-worth individuals and corporations
  • Manage charitable giving annual plan of $500,000, determined client-association and maximized sponsorship benefits

Need smart, pro-active, super tech savvy independent worker, able to handle a busy and challenging heavy hitter female

 C Level with strong Excel (they will test): able to build a work sheet, can filter and format, can pull reports and filter and edit, formatting, filtering and editing skills on Excel.  Looking for  

3-4 years’ experience supporting a high level Exec in a corporate environment.  Interest in commercial real estate a big plus.  The Chairman is looking for a true partner who is interested in learning and growth. 

Hrs. 8:30-5:30/6:30, non-exempt, bonus eligible.  Medical and Dental (small contribution)/3 Cigna plans, 2 weeks’ vacation, 401K matching 50% up to 6%.  4 year degree required.

Strong Excel, 3-4 years' relevant work experience, project management experience, able to work independently and take ownership of the role, able to function is a challenging fast paced environment.

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