Administrative Assistant to CFO/COO

New York, NY

Posted: 03/09/2023 Employment Type: Temp-to-perm Job Title: Administrative Assistant Job Number: #20094KN Pay Rate: $25-27/hour, $60k Permanent salary

Job Description

Global Holding Company currently comprised of category-leading on-line businesses ranging from early stage to well-established | Headquartered in Chelsea.

$60K; non-exempt + bonus + equity once perm   

Temp to Perm - Administrative Assistant to CFO/COO - Report to Senior EA

Manage the daily operations of the CFO/COO while working on the executive floor and reporting to the Senior EA. This position requires strong organizational skills, a proactive nature, resourcefulness, and creative problem-solving skills with a willingness to go the extra mile to solve any issue. 



  • Provide all administrative support; prioritize and delegate to meet strict deadlines. 
  • Coordinate and manage the executive's heavy calendar. 
  • Responsible for a system of follow-up on all outstanding internal and external scheduling and miscellaneous issues. 
  • Determine the importance of meeting requests and schedule accordingly. Handle scheduling of board meetings and foresee changes. 
  • Oversee arrangements of travel and other accommodations, including comprehensive and detailed itineraries. The firm has several business jets, so virtually all travel is via private jet. 
  • Handle a heavy volume of incoming and outgoing calls, emails, and mail. 
  • Act as liaison with all internal and external offices. 
  • Handle all accounts payable & expense report requests. 
  • Coordinate meetings and events and organize materials for participants. 
  • Courteously greet visitors and direct them to the appropriate office/conference room. 
  • Interact with and direct divisional contacts and vendors. 
  • Provide updates and comprehensive information to executives as needed. 
  • Produce general correspondences. Photocopy and fax information as needed or requested. 
  • Maintain accurate databases electronically and paper copies to include address books, files, and general contacts. 
  • Adding to and maintaining the cloud-based system that tracks the group's efforts with target companies (CRM). 

Job Requirements


  • Bachelor’s degree required; 1+ year of corporate experience
  • Fluency in Microsoft Office suite (Outlook, Word, PowerPoint, Excel). 
  • Communication skills must be stellar; ability to interact with individuals at all levels of the organization. 
  • Ability to work in a fast-paced environment with demonstrated ability to multi-task and juggle multiple competing tasks and demands. Need high energy and assertive nature. 
  • Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines. 

Additional Information

Hours: 8:30-5:30pm/6pm with a target Monday-Friday in office to start, more flexibility once established. 

Benefits & Perks: Generous paid time off programs for flexible vacations. 16 hours of volunteer time off yearly for community service. Industry-leading 401k plan with 10% dollar-for-dollar company match. Employer-sponsored medical, dental, and vision insurance. $5,000 yearly tuition reimbursement for continuing education. Pre-tax commuter benefits through WageWorks. A vibrant office building in Chelsea with a well-stocked snack bar. 

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