Administrative Assistant to CFO/COO

Global Holding Company currently comprised of category-leading on-line businesses ranging from early stage to well-established | Headquartered in Chelsea.

$60K; non-exempt + bonus + equity once perm   

Temp to Perm - Administrative Assistant to CFO/COO - Report to Senior EA

Manage the daily operations of the CFO/COO while working on the executive floor and reporting to the Senior EA. This position requires strong organizational skills, a proactive nature, resourcefulness, and creative problem-solving skills with a willingness to go the extra mile to solve any issue. 

Responsibilities 

• Provide all administrative support; prioritize and delegate to meet strict deadlines. 
• Coordinate and manage the executive's heavy calendar. 
• Responsible for a system of follow-up on all outstanding internal and external scheduling and miscellaneous issues. 
• Determine the importance of meeting requests and schedule accordingly. Handle scheduling of board meetings and foresee changes. 
• Oversee arrangements of travel and other accommodations, including comprehensive and detailed itineraries. The firm has several business jets, so virtually all travel is via private jet. 
• Handle a heavy volume of incoming and outgoing calls, emails, and mail. 
• Act as liaison with all internal and external offices. 
• Handle all accounts payable & expense report requests. 
• Coordinate meetings and events and organize materials for participants. 
• Courteously greet visitors and direct them to the appropriate office/conference room. 
• Interact with and direct divisional contacts and vendors. 
• Provide updates and comprehensive information to executives as needed. 
• Produce general correspondences. Photocopy and fax information as needed or requested. 
• Maintain accurate databases electronically and paper copies to include address books, files, and general contacts. 
• Adding to and maintaining the cloud-based system that tracks the group's efforts with target companies (CRM). 
   

Requirements 

• Bachelor’s degree required; 1+ year of corporate experience
• Fluency in Microsoft Office suite (Outlook, Word, PowerPoint, Excel). 
• Communication skills must be stellar; ability to interact with individuals at all levels of the organization. 
• Ability to work in a fast-paced environment with demonstrated ability to multi-task and juggle multiple competing tasks and demands. Need high energy and assertive nature. 
• Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.