Administrative Receptionist/Office Services/Executive Assistant - Global Executive Search Firm
New York, NY
70-75K Reception/Office Services/Executive Assistant – Non-Profit & Government Practice
The Executive Assistant (EA) is an integral member of the search execution team, acting as project manager to ensure the success of each assignment. The EA serves as the key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues. The EA performs administrative functions, as necessary, to assist the recruiting team, and oversees and ensures the accuracy of all client deliverables and candidate records. 5+ years of EA experience in a professional services or corporate environment. Able to effectively solve problems and overcome challenges while consistently providing high-quality work. In addition to providing administrative support to one consultant in the Education/Non-Profit Practice, this role will also provide Reception and office services support in the Annex location (15+-person office that will grow over time). Duties will include managing the conference room(s), inventory, front desk reception, coordinating IT for conference calls, etc.
75-85K Executive Assistant to Heidi Sandreuter, Global Consumer Practice JO#14683
75-80K Executive Assistant to Filomena Leonardi, Healthcare Practice JO# 14719
Requirements: Mature-minded, professional, articulate, highly productive, able to work fast, smart, with attention to detail. Strong written/verbal communication. All candidates must have strong MSWord, PowerPoint, Excel, and Outlook testing in the high 80’s/low 90’s, typing 68+wpm, and exceptionally strong proofreading and editing skills.
Hours: 8:30-5:00 or 9:00-5:30; available for OT; non-exempt; salary based on a 37.5 hour work week – all OT is paid.
Benefits: 100% paid health, dental, vision for employee and family (if there is no other insurance source); 401K, profit-sharing with 9% contribution, transit check, discretionary bonus potential.