Billing Specialist

New York, NY

Posted: 02/16/2023 Employment Type: Temp-to-perm Job Title: Billing Specialist Pay Rate: $28/hr temp, up to 70K when perm

Job Description

A very well-known design firm we work with is looking for an experienced Billing Specialist in a temp to perm capacity:


Responsibilities (including but not limited to):

  • Set up and maintain new contracts and billing information in billing/accounting system
  • Attend internal Project Kick-off meetings with Project Team to lock budgets and understand contract
  • Work closely with internal team to ensure monthly billing is processed, meet tight deadlines and quotas
  • Calculate and submit invoices to clients in a routine and timely manner. Respond to queries in a timely manner.
  • Ensure accuracy of data
  • Communicate with Project Managers to ensure they have discussed new invoices with clients
  • Respond to internal and external communications promptly and process requests
  • Manage payment due dates and ensure that clients are duly reminded of such deadlines
  • Identify clients who have outstanding payables and follow up
  • Call or send out collection notices as needed
  • Ensure receipts of payment are processed timely and accurately
  • Enter project-related vendor invoices into billing/accounting system. Track client payments and submit requisitions for vendor payments.
  • Attend weekly meetings with staff for progress updates
  • Attend monthly meetings with management to report on A/R


Job Requirements


  • Minimum 2-3 years overall experience in billing or related field
  • Self-starter, excels at managing multiple responsibilities in tandem and shifting priorities as required
  • Excellent interpersonal relations and a team-player
  • Excellent communication and email etiquette
  • Analytical thinking, detail oriented, and flexible with changes
  • Proven ability to meet deadlines while maintaining a high level of accuracy
  • Strong mathematics and administrative skills
  • Integrity and trustworthiness
  • Working knowledge of accounting systems
  • Must be highly organized
  • Experience in the architecture/interior design industry highly preferred
  • Microsoft Office Suite with proficiency in Microsoft Excel
  • This role may require responding to phone calls or e-mails outside of typical business hours from time to time. Boundaries that are made clear at time of hiring will be respected.
  • Knowledge of billing systems (you will be provided training): Ajera and Studio Designer

** hybrid role- 1-2 days in office per week

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