Billing Specialist

A very well-known design firm we work with is looking for an experienced Billing Specialist in a temp to perm capacity:

Responsibilities (including but not limited to):

• Set up and maintain new contracts and billing information in billing/accounting system
• Attend internal Project Kick-off meetings with Project Team to lock budgets and understand contract
• Work closely with internal team to ensure monthly billing is processed, meet tight deadlines and quotas
• Calculate and submit invoices to clients in a routine and timely manner. Respond to queries in a timely manner.
• Ensure accuracy of data
• Communicate with Project Managers to ensure they have discussed new invoices with clients
• Respond to internal and external communications promptly and process requests
• Manage payment due dates and ensure that clients are duly reminded of such deadlines
• Identify clients who have outstanding payables and follow up
• Call or send out collection notices as needed
• Ensure receipts of payment are processed timely and accurately
• Enter project-related vendor invoices into billing/accounting system. Track client payments and submit requisitions for vendor payments.
• Attend weekly meetings with staff for progress updates
• Attend monthly meetings with management to report on A/R

Requirements:

• Minimum 2-3 years overall experience in billing or related field
• Self-starter, excels at managing multiple responsibilities in tandem and shifting priorities as required
• Excellent interpersonal relations and a team-player
• Excellent communication and email etiquette
• Analytical thinking, detail oriented, and flexible with changes
• Proven ability to meet deadlines while maintaining a high level of accuracy
• Strong mathematics and administrative skills
• Integrity and trustworthiness
• Working knowledge of accounting systems
• Must be highly organized
• Experience in the architecture/interior design industry highly preferred
• Microsoft Office Suite with proficiency in Microsoft Excel
• This role may require responding to phone calls or e-mails outside of typical business hours from time to time. Boundaries that are made clear at time of hiring will be respected.
• Knowledge of billing systems (you will be provided training): Ajera and Studio Designer

** hybrid role- 1-2 days in office per week