EA to Brand President of Major Beauty Brand
New York, NY
LOOKING FOR SOMEONE WITH 3-5 YEARS' EXPERIENCE IN FINANCIAL SERVICES, PREFERABLY SUPPORTING HIGH LEVEL EXECUTIVES IN THE INVESTMENT BANKING AREA.
Responsible for daily workflow, calendar management (accepting and re-scheduling meetings and conference calls), answering phones, taking messages, and overall administrative support for Brand President
Manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day. Coordinate complex travel arrangements both domestic and international including itineraries, agendas, and visas
Prepare and processes monthly expense reports. Manage incoming bills and statements related to expense report processing
Support in administrative planning and coordinating of major meetings in relation to the Brand President (i.e. Global Conferences and Workshops, Regional Roundtables, Innovation and Brand Strategy meetings) including reserving conference rooms and working with Office Services for room setups, audio-visual needs, security, transportation of materials, catering, etc.
Maintains designated email group aliases for Brand President
Facilitate shipping needs to domestic and international affiliates, when necessary
Process invoices through the SAP and Oracle system, when necessary
Collects agenda topics as requested for Brand President meetings
Support prep for CEO and executive team meetings (i.e. Innovation and Strategy)
Prepare and organize itineraries for incoming visitors for Brand President. Receive external visitors
and ensure they are properly escorted.
Announcements and communications relevant to Brand President office and distribution, to appropriate global team members
Partner with part time assistant on issuance of monthly phone list and team activity calendar
Collaborate with other Global Administrative Assistants, when necessary
Coordinate with PR team on public appearances, speaking engagements and launch events
Responsible for Global End-of-year Gift ; Handle Holiday Gift orders including note and distribution
5 years’ exp in a corporate environment. IBD, client facing Finance bkrnd a plus, some college. C level experience.
Hrs: 9-6. Exempt, flex for some OT. 5K bonus, pro-rated. Fiscal year is July-June. Great benes and perks including tuition reimbursement, matching 401K.