Events Coordinator

Job Summary: As an Events Coordinator, you will be responsible for planning, organizing, and executing various events, ranging from corporate meetings and conferences to social gatherings and promotional events. You will collaborate with clients, vendors, and internal teams to ensure that events are executed seamlessly, meeting or exceeding expectations. Your creativity, attention to detail, and exceptional organizational skills will be key in delivering memorable and successful events.

Responsibilities:

1. Plan and coordinate all aspects of events, including venue selection, catering, audiovisual setup, décor, entertainment, and transportation.
2. Develop event timelines, budgets, and logistical plans to ensure all details are accounted for and executed efficiently.
3. Communicate with clients to understand their event objectives, preferences, and budget constraints, and provide recommendations accordingly.
4. Liaise with vendors, negotiate contracts, and manage vendor relationships to ensure quality services within budgetary constraints.
5. Coordinate event promotion and marketing efforts, including designing promotional materials, managing guest lists, and overseeing RSVPs.
6. Manage onsite event logistics, including setup, registration, coordination of staff and volunteers, and troubleshooting any issues that arise during the event.
7. Conduct post-event evaluations to assess event success, gather feedback, and identify areas for improvement.
8. Maintain accurate records, documents, and databases related to events, including expenses, contracts, and client communications.
9. Stay current on industry trends, best practices, and innovations in event planning and management.

Qualifications:

• Bachelor's degree in hospitality management, event planning, marketing, or related field preferred.
• Proven experience in event coordination or related roles, with a strong portfolio of successful events.
• Exceptional organizational and time-management skills, with the ability to manage multiple projects simultaneously and meet tight deadlines.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with clients, vendors, and internal teams.
• Creative problem-solving abilities and attention to detail, with a focus on delivering exceptional guest experiences.
• Proficiency in event management software, Microsoft Office Suite, and other relevant tools.