Events Specialist

Chicago, IL

Posted: 05/31/2024 Pay Rate: $70,000 - $80,000

Job Description

Job Summary: As an Events Specialist, you will play a vital role in the planning, coordination, and execution of events to ensure they meet or exceed client expectations. Working closely with internal teams and external partners, you will oversee all aspects of event logistics, from venue selection and vendor management to on-site coordination and post-event evaluation. Your creativity, attention to detail, and ability to manage multiple projects simultaneously will contribute to the success of each event and enhance the overall guest experience.


  1. Collaborate with clients to understand their event objectives, themes, and preferences, and develop customized event proposals and budgets accordingly.
  2. Conduct thorough research to identify suitable venues, vendors, and entertainment options that align with client requirements and budget constraints.
  3. Negotiate contracts with venues and vendors, ensuring favorable terms and pricing while maintaining quality standards.
  4. Coordinate event logistics, including but not limited to catering, audiovisual setup, décor, transportation, and accommodations.
  5. Develop and manage event timelines, checklists, and schedules to ensure all tasks are completed on time and within budget.
  6. Oversee event promotion and marketing efforts, including creating promotional materials, managing guest lists, and coordinating digital and print campaigns.
  7. Provide on-site coordination and support during events, including setup, registration, managing staff and volunteers, and addressing any issues or emergencies that arise.
  8. Conduct post-event evaluations to assess event success, gather feedback from clients and attendees, and identify areas for improvement.
  9. Maintain accurate records and documentation related to events, including expenses, contracts, and client communications.
  10. Stay updated on industry trends, best practices, and innovations in event planning and management to enhance event offerings and stay competitive in the market.

Job Requirements


  • Bachelor's degree in hospitality management, event planning, marketing, or related field preferred.
  • Proven experience in event planning, coordination, and execution, with a strong portfolio of successful events.
  • Excellent organizational, time-management, and project management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong communication and interpersonal skills, with the ability to build relationships with clients, vendors, and team members.
  • Creative problem-solving abilities and attention to detail, with a focus on delivering exceptional guest experiences.
  • Proficiency in event management software, Microsoft Office Suite, and other relevant tools.
  • Flexibility to work evenings, weekends, and holidays as required by event schedules.
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