Executive Assistant / Office Manager / Fin Tech

New York, NY

Posted: 05/01/2023 Employment Type: Permanent Job Title: Executive Assistant/Project Manager Job Number: 20129-JC Pay Rate: $120-140k

Job Description

Executive Assistant / Office Manager / Boutique NYC office

Executive Assistant support for the two Partners and small team
• Manage calendars including conference calls, vacations and client meetings
• Arrange travel bookings, itineraries and visa coordination
• Coordinate the production of materials; for example, presentation books and reports, meeting prep packets, and other tasks
• Assist with all Event Planning for investor meetings, portfolio companies etc.
• As sole assistant in the NYC office additionally functions as office manager, duties include but not limited to office administration, ordering kitchen and office supplies, set-up break-down kitchen, coordinate any lunches, or breakfast meetings; handling mail, and managing conference logistics, as needed
Collaborate with HR out of west coast offices with Slack Messaging etc.

Job Requirements

Qualifications:5 to 10 years related experience preferably out of finance; degree preferred; outgoing & warm; excellent tech, writing & communication skills. 

Additional Information

Boutique Global Asset Management / Fin Tech Firm (Office is located near Grand Central)

 Amazing perks including fully covered comprehensive medical, dental, vision health / benefits plan; 401k, gym discounts, Vacation plan plus additional built-in time off as company closes for 4 additional weeks

Hours 8:30-6pm 

Hybrid 4/1  (4 days in the office / 1-day remote-Fridays)


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