Front Desk / Facilities Coordinator

New York, NY

Posted: 02/09/2023 Employment Type: Permanent Job Title: Office Coordinator Job Number: 20060 -JC Pay Rate: 60-75k

Job Description

Leading global alternative management Firm / 30+ employees NYC office /over 650 globally

$60-75k + Dis. Bonus etc. Front Desk and Facilities Coordinator

Duties: Welcoming and greeting visitors & guests; administrative support to office and HR manager;

Maintenance of meeting rooms; Administration of Reception & Meeting Room Calendars; Preparation of FedEx/UPS/mail envelopes & boxes; Printing and binding presentations; Mail distribution; Coordination for on-site breakfast/lunch catering; handle holiday parties, & events; assist with retreat and outings; Coordination of hotel and car services for visitors; Coordination of monthly birthday celebrations; Assist in the management of office supplies; Assist in ordering and unpacking of weekly office food/beverages; Administrative overflow (business cards, expenses, etc.); main contact for vendor relations; Coordination of hotel and car services for visitors • Coordination of monthly birthday celebrations • Coordination with Building Management for services • Purchasing and management of office supplies • Ordering, unpacking and restocking of weekly office food/beverages • Monthly T&E report preparation • Plant vendor coordination & holiday decoration management


Job Requirements

Requirements: experience in similar role; Bachelor's Degree; Proven organizational skills; Quick learner, meticulous, detail-oriented; team player; Intermediate to advanced knowledge of Microsoft Office and Outlook; Professional demeanor & phone manner.


Additional Information

Benefits: Discretionary bonus ; Healthcare w/HSA – both paid at 100% ; Dental/Vision Package ; 401k Plan participation; 1:1 match up to 6% (Traditional & Roth) ; Long-term disability ; Life insurance; Commuter benefits ; Discounted gym reimbursement ; 12-weeks Parental leave paid at 100% ; 15 PTO days accrued quarterly; up to 20 after 5 years ; Unlimited sick days ; Remote work stipend up to $1,0000.00 ; Annual trip to Switzerland for company retreat ; Annual summer company outing and winter/holiday company dinner

Schedule:  8:30am – 5:30pm 

Five (5) days a week in the office with the possibility of one (1) day remote 

Earlier start times may be occasionally necessary 

Fantastic team in place; positive working environment; gorgeous office space



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