Legal Executive Asst

New York, NY

Posted: 05/03/2019 Employment Type: Permanent Job Title: Administrative Assistant Job Number: AB #14907 Pay Rate: Up to $100K

Responsibilities: Use word processing and document management software to prepare and revise, format and finalize a wide variety of documents, including correspondence, memorandums, engagement letters and other legal materials; establish and maintain electronic client and administrative files in compliance with current Firm policies; maintain calendar and schedule meetings, calls, dining appointments et al for attorneys; screen attorney resumes and set up interviews with attorneys; assist with administrative work for attorneys and paralegal; assist our marketing person coordinating events/conferences; responsible for arranging travel for entire Firm; some personal work will be required

A minimum of twelve (12) years of legal secretarial experience in a law firm environment (preferably small to medium-sized law firm); position requires the ability to work under pressure to meet strict deadlines; self-starter able to work under very minimal supervision and able to multi-task; must be proficient in MS Office Suite (WORD, Excel, PowerPoint, Outlook, Workshare Compare software); knowledge of Amicus Attorney helpful; minimum typing speed of 50 words per minute; Demonstrates strong organizational skills; personable, professional with organizational skills and drive for excellence; ability to prioritize tasks in an effective and creative manner; shows good judgment; calm, cordial and effective under stress; detail oriented with commitment to excellence; ability to work in a team atmosphere

Hours/Benefits:  9am-5:30pm; non-exempt; medical benefits are provided after 90 days; 401K (eligible after one year plus matching); transit benefits; 2 weeks holiday (increases 1 week in year 4), 5 sick days, 2 personal days, 1st day of Rosh Hashanah and 1st day of Yom Kippur office closed, business casual Fridays, summer casual after Memorial Day

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