Office Administrator

Job Summary: We are seeking an efficient and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing and coordinating daily office operations, managing administrative tasks, and providing support to staff members. The ideal candidate should possess excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

1. Office Management:

   • Maintain office efficiency by organizing office operations and procedures.
   • Monitor and maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
   • Ensure office equipment is properly maintained and serviced.
   • Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).

2. Administrative Support:

   • Provide administrative support to ensure efficient operation of the office.
   • Assist in the preparation of regularly scheduled reports.
   • Schedule and coordinate meetings, appointments, and travel arrangements for staff.
   • Prepare and distribute correspondence, memos, letters, faxes, and forms.

3. Record Keeping:

   • Maintain accurate records and files both electronically and in hard copy.
   • Manage and update company databases and filing systems.
   • Organize and maintain documents and ensure all documentation is up to date.

4. Communication:

   • Serve as the point of contact for internal and external stakeholders.
   • Handle requests and queries from management and employees.
   • Communicate effectively with team members and ensure timely dissemination of information.

5. Financial Management:

   • Assist in the preparation of expense reports.
   • Monitor expenses and reconcile financial discrepancies.

Requirements:

• Proven experience as an office administrator, office assistant, or relevant role.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Excellent time management skills and ability to prioritize tasks.
• Strong organizational and planning skills.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.