Office Manager

Job Summary:

The Office Manager plays a critical role in ensuring the smooth operation of our office environment. This role involves managing office supplies, coordinating administrative support, overseeing facilities, and ensuring that day-to-day activities are executed efficiently. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

Key Responsibilities:

1. Office Administration:

   • Oversee day-to-day office operations including managing office supplies and equipment.
   • Develop and implement office policies and procedures to ensure organizational effectiveness.
   • Coordinate office activities and operations to ensure efficiency and compliance with company policies.
   • Handle correspondence and communication, including phone calls, emails, and mail.

2. Facilities Management:

   • Maintain a clean and organized office environment.
   • Coordinate with external vendors and service providers for office maintenance and repairs.
   • Manage office space and layout to optimize productivity and comfort.

3. Administrative Support:

   • Provide administrative support to executives and staff, including scheduling meetings, managing calendars, and preparing documents.
   • Assist with onboarding and training of new employees.
   • Organize and maintain files and records in a confidential manner.

4. Budget and Finance:

   • Manage office budget and expenditures, including ordering supplies and equipment.
   • Prepare and process invoices, purchase orders, and expense reports.

5. Event Planning:

   • Coordinate and plan company events, meetings, and conferences.
   • Ensure all logistics are handled, including venue arrangements, catering, and technology needs.

6. Human Resources Support:

   • Assist with HR functions such as maintaining employee records and managing leave requests.
   • Support employee engagement initiatives and office morale.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Experience: Minimum of 3 years of experience in office management or a similar administrative role.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  • Ability to handle confidential information with discretion.
  • Strong problem-solving skills and attention to detail.