Office Manager

New York, NY

Posted: 04/01/2019 Employment Type: Permanent Job Title: Office Manager Job Number: JO # JC14800 Pay Rate: $$ DOE plus bonus and excellent benefits package

$$ Open depending on experience / Office Manager

Duties:

  • Responsible for all office administration and facilities, including management of the Administration team (1 EA, 1 admin, 1 receptionist and 1 PT catering assistant). This includes coordination and prioritization of team administrative responsibilities such as travel, calendar management, and marketing material preparation. It also includes office upkeep, catering, inventory management, and turning the mundane into something special.
  • Oversight and management of all onsite and offsite company events as well as corporate gift research and execution.
  • Liaising with building management on various building and office-related issues such as office maintenance, requests, and repairs.
  • Oversight of office equipment, company cell phones, appliances, and furniture in addition to monitoring of all maintenance, service agreements, and warranties.
  • Management of all office vendor relationships including sourcing, researching, and recommending vendors and negotiating contracts.
  • Managing procedures for hard copy records retention and ensuring effective transfer and destruction of files and records.
  • Key participant in Business Continuity Planning and emergency response plans.

 

Benefits package – fully covered health insurance, generous 401K match, tuition reimbursement program, parental leave, and more

Flexible work attire - no formal dress code; Quality food - catered meals from some of the best restaurants in NYC and fully stocked kitchen; Great team!

Exciting culture – analytical, open, collaborative, and friendly

Hours: 8:30am -6pm- work life balance

Qualifications:

  • Management experience: of people, processes, and projects. Exceptional attention to detail, organizational skills, and enthusiasm.
  • Strong excellence reflex. Conscientiousness. Master juggling skills. Manage several processes and projects at the same time; strong analytical skills and judgement; strong verbal and written communication skills; Experience as an office manager or EA preferred.

Established mid-size hedge fund / asset management / Billions AUM

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