Second Executive Assistant to CEO
Job Description
Duties:
- Manage CEO’s daily calendar of meetings and events, arrange travel and accommodations, expense reports
- Work closely with senior EA, CFO, Director of HR, Facilities Management and Personal Assistant to CEO
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Use discretion, confidentiality, and good judgment to handle C-Level matters
- Liaise with executive's family to handle personal travel, schedules, appointments, personal financials, spreadsheets, and errands
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
- Organize complex calendars and schedules, resolving any scheduling issues
Benefits: Bonus eligible, 15 PTO Days, 10 legal holidays, and sick days, Comprehensive Medical, dental, and vision plans, 401k match up to 10%, life insurance, paid time-off and parental leave plans, Commuter benefits and a corporate discount, Development opportunities through LinkedIn. Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office. Year-round corporate athletic league. Casual work environment, team building, and other social events
Job Requirements
Requirements: Bachelor's degree highly preferred, 2-5+ years of relevant experience required with high-net worth individuals, Punctual, proactive, interactive, outgoing, ability to connect the dots and foresee needs. Advanced Proficiency in Microsoft Office, Ability to communicate effectively and professionally, Flexible hours as dictated by the needs of business for projects and meetings