Second Executive Assistant to CEO

New York, NY

Posted: 08/03/2023 Employment Type: Permanent Job Title: Executive Assistant C-Level Job Number: KN#20194 Pay Rate: $80000-120000

Job Description

1300-Person Global Data and Research Platform - Midtown - 550 in NYC
2nd Executive Assistant to CEO - Will work side-by-side with lead EA to support CEO
Hours: 9/10am - 6/7pm, flexibility to work remote multiple days per week when CEO is not in office - some after hours work
$80,000—$130,000 USD - Bonus eligible, exempt


  • Manage CEO’s daily calendar of meetings and events, arrange travel and accommodations, expense reports
  • Work closely with senior EA, CFO, Director of HR, Facilities Management and Personal Assistant to CEO
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
  • Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
  • Use discretion, confidentiality, and good judgment to handle C-Level matters
  • Liaise with executive's family to handle personal travel, schedules, appointments, personal financials, spreadsheets, and errands
  • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
  • Organize complex calendars and schedules, resolving any scheduling issues


Benefits: Bonus eligible, 15 PTO Days, 10 legal holidays, and sick days, Comprehensive Medical, dental, and vision plans, 401k match up to 10%, life insurance, paid time-off and parental leave plans, Commuter benefits and a corporate discount, Development opportunities through LinkedIn. Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office. Year-round corporate athletic league. Casual work environment, team building, and other social events

Job Requirements

Requirements: Bachelor's degree highly preferred, 2-5+ years of relevant experience required with high-net worth individuals, Punctual, proactive, interactive, outgoing, ability to connect the dots and foresee needs. Advanced Proficiency in Microsoft Office, Ability to communicate effectively and professionally, Flexible hours as dictated by the needs of business for projects and meetings


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