Event Admin/Coordinator

New York, NY

Posted: 10/28/2025 Employment Type: Temporary Job Title: Various Temp Jobs Job Number: 20637 Pay Rate: $30/hour

Job Description

  • Provide project management, keeping track of deadlines and other critical steps in the execution of upcoming events.
  • Liaise with vendors and other suppliers on critical deadlines, including print and PR.
  • Configure event management platform for upcoming events.
  • Input and update donor, vendor, and attendee information into Salesforce, ensuring data accuracy and completeness.
  • Regularly audit Salesforce data to maintain the integrity of the system.
  • Communicate with donors and event attendees regarding invoices or receipts, ensuring timely and professional responses.
  • Solicit proposals and quotes from vendors and submit them to appropriate staff.
  • Process and track invoices and receipts related to fundraising events.
  • Collaborate with vendors to submit invoices for event-related services, ensuring accurate payment processing.
  • Follow up with staff to ensure timely payments and resolve any discrepancies.
  • Manage and organize incoming event-related emails, responding promptly and forwarding messages to relevant staff members as needed.
  • Assist in creating and sending email solicitations, donation requests, and event invitations to potential guests and stakeholders.
  • Maintain and update event budgets and cash flow reports in coordination with the program manager.
  • Monitor expenses and provide regular budget updates.
  • Assist full-time staff with managing their calendars and schedules, ensuring all meetings, deadlines, and event-related activities are up-to-date.
  • Prepare and submit tax exemption forms, such as ST-119s, ensuring compliance with relevant tax
  • laws to avoid unnecessary charges for the organization.
  • Coordinate hotels, flights, meals, etc. as needed for events.
  • Attend fundraising events to provide on-site support, which may include checking in guests, distributing event collateral, and coordinating with vendors for set-up and breakdown.
  • Assist with other logistical tasks as required to ensure the event runs smoothly.
  • Assist with general office duties such as filing, preparing mailings, and maintaining event supplies, etc.
  • Provide support to full-time event staff on various tasks as needed to ensure the successful execution of fundraising events.
  • Perform additional tasks as required to meet the needs of the events and fundraising team, adapting to shifting priorities and urgent requests.
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