ESSENTIAL RESPONSIBILITIES

• Securing and coordinating production crew, equipment, catering, locations, etc.
• Wrapping projects
• Actualizing production budgets
• Creating Purchase Orders and Expense Reports
• Completing payroll
• Collecting and organizing post assets
• Maintaining company website
• Maintaining office organization/cleanliness
• Keeping track of and ordering all office supplies and snacks
• Hiring and supervising interns
• Itemizing office expenses
• Basic office bookkeeping

Key Responsibilities

• Manage donor inquiries via phone, email, and voicemail; route messages and requests to appropriate team members.
• Enter and reconcile donations, pledges, and gifts (checks, online, etc.) in Salesforce.
• Generate and send donor acknowledgment letters and tribute cards.
• Maintain and update donor records; monitor for duplicates and formatting issues.
• Assist with donor data research and profile updates.
• Track incoming donations and coordinate with finance for reconciliation.
• Provide administrative and technical support to the development team.
• Perform regular database cleanup and ensure accuracy of records.

High-Volume Season Support

• Assist with mail processing, donation logging, and tax receipt preparation.
• Support data entry accuracy checks and generate comparative fundraising reports.
• Review tribute letters, update mailing addresses, and help track matching gifts.

Compliance Support

• Help maintain donor file security and ensure proper gift documentation.
• Adhere to fundraising compliance requirements, including data and reporting standards.

The ideal candidate is highly organized, comfortable working with large datasets, and able to communicate findings clearly. This is a great opportunity for someone with strong technical and administrative skills looking to contribute to fast-paced project work on a temporary basis. 

Key Responsibilities:

• Collect, clean, and organize data from multiple sources for analysis and reporting
• Build and maintain spreadsheets, trackers, and dashboards using Excel or Google Sheets
• Support project teams by analyzing trends, preparing summaries, and generating reports
• Collaborate with stakeholders to ensure data accuracy and clarity in reporting deliverables
• Assist with documentation, task tracking, and data-related process improvements
• Ensure data integrity and alignment across project documentation and systems

Essential Job Functions

• Process personal account disclosure and pre-clearance forms
• Review Gift and Entertainment requests
• Reconcile personal trading data that comes via the electronic feed via our third party vendor
• Manage the receipt of paper statements for brokerage accounts held at non-designated broker dealers
• Review employee certification documents on an annual basis and action accordingly
• Answer employee inquiries related to employee activities via the phone hotline and shared mailbox
• Perform Ad hoc reporting and complete projects
• Review reported outside business activities and private investments and perform conflict checks
• Perform personal trading surveillance to ensure compliance with our personal trading policy.

• Monitor onboarding kit inventory and coordinate with internal teams to maintain proper stock levels
• Work with procurement and fulfillment to move and document inventory accurately
• Coordinate with 3PL to support daily onboarding kit shipments, including:
• Individual login credentials
• Order lists and end-of-day recaps
• Flagging issues to the team
• Maintain documentation of asset movements
• Troubleshoot or escalate imaging issues
• Generate orders for full kit replacements

Weekly Responsibilities:

• Provide inventory updates across locations to senior and executive leadership
• Support reporting processes such as:
• Procurement, AP, Fulfillment & Inventory WBR
• Managed Hardware Model & 2024 Forecast
• Equipment reporting scorecard
• Share lists of unreturned equipment with the Billing team
• Communicate ongoing priorities and needs with 3PL

Monthly Responsibilities:

• Submit asset movement summaries and on-hand inventory reports to Finance
• Deactivate unused dongles to reduce costs

Ongoing Responsibilities:

• Respond to sales and account management escalations related to onboarding equipment
• Unblock stalled shipments and troubleshoot related issues
• Lead efforts to streamline and improve asset tracking processes
• Provide historical data on equipment usage and movement to leadership and Finance
• Ensure cost efficiency in equipment deployment
• Maintain and update SOPs for imaging, kitting, and recordkeeping

• Full cycle accounts receivable and accounts payable
• Preparation of monthly invoices and maintaining records
• Process and record all invoices and disbursements
• Liaise with outside accounting firm
• Prepare checks and financial transfers for signature
• Prepare and obtain internal invoice approvals and maintain invoice ledger
• Review invoices and properly allocate expenses to the correct cost account and/or job and cost center
• Prepare and monitoring purchase orders and matching them with receivers and coding invoices with the proper general ledger information.
• Maintain required business documents and vendor records
• Vendor statement reconciliation and discrepancies
• Assist with annual audits, generate various reports and provide back-up documentation to auditors
• Other related duties as requested by management

Responsibilities:

• Greet and welcome guests upon arrival in a courteous and professional manner
• Escort guests to meeting rooms and ensure they are connected with the appropriate staff member or salesperson
• Coordinate and manage meeting room setup, including arranging refreshments, breakfast, and lunch as needed
• Maintain cleanliness and organization of meeting areas before and after use
• Monitor meeting schedules and provide support as needed to ensure a smooth experience for all attendees
• Oversee proper waste disposal and general tidiness of common areas

Duties:

• Reports into the Infrastructure Program Manager
• Take ownership for the coordination and communication to end users on small to large projects.
• Tracks deadlines, monitors and summarizes progress of projects
• Prepare reports for upper management regarding the status of a project
• Present status reports to senior stakeholders and leadership
• Secure estimates from various project team members (including, but not limited to: producing tier estimates and project cost)
• Have oversight on risk management and ensure that all projects are in compliance with established governance practices
• Assist in organizing project communication to ensure all efforts are properly coordinated
• Ensure lists of assets are properly updated and accounted for

• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Performs payroll and benefits administration
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes
• Conduct initial orientation to newly hired employees
• Assist internal customers with benefits, orientation, and stock inquiries
• Conduct administration portion of new-hire orientation
• Provide office manager support for our NY and NJ offices, including ordering office supplies and office facilities.

Key Responsibilities:

• Create and process purchase orders
• Communicate with vendors and track deliveries
• Maintain procurement records and documentation
• Assist with invoice matching and payment follow-up
• Support inventory tracking and reporting

Key Responsibilities:

• Act as a liaison between internal teams, advertising agencies, marketing departments, and commercial printers to keep projects on track
• Monitor project timelines and ensure deadlines are consistently met
• Troubleshoot production issues on both client and vendor sides, proactively resolving delays or technical issues
• Communicate regularly with stakeholders by phone and email, providing clear updates and gathering necessary information
• Maintain detailed tracking and documentation using Excel and internal systems
• Ensure all specifications and requirements for print production are followed accurately
• Learn and adhere to established internal procedures and workflows (training provided)

Key Responsibilities:

• Process semi-monthly payroll using ADP Workforce Now
• Reconcile payroll master file and track employee reimbursements (Navan)
• Manage onboarding/offboarding payroll data and respond to employee inquiries
• Ensure compliance with payroll regulations and assist with audits and 401(k) reporting
• Maintain accurate digital records and coordinate with external providers (e.g., ADP)
• Record payroll-related journal entries and support month-end close activities
• Monitor grant allocations and assist with grant reporting
• Identify process improvements and assist with system optimization (NetSuite, ADP)
• Prepare periodic reconciliations and ad-hoc payroll/finance reports

Key Responsibilities:

• Assist in managing workflows, ensuring efficiency in daily processes.
• Provide operational and administrative support to the Director of Market Data.
• Prepare reports, presentations, and documentation using Microsoft Word, Excel, and PowerPoint.
• Communicate professionally via email, phone, and virtual meetings with internal and external stakeholders.
• Identify and implement process improvements to enhance productivity.
• Handle confidential information with discretion and professionalism.
• Maintain accuracy in data entry and document management.
• Coordinate meetings, track deadlines, and follow up on action items.

Key Responsibilities:

• Oversee day-to-day office operations
• Coordinate with building management on facility issues (e.g., heating, lighting, elevators)
• Process check and credit card requests
• Issue staff ID cards as needed
• Support ad hoc administrative projects

• Work with senior staff and other marketing team members to design, write, and produce proposals, presentations, and other marketing collateral in alignment with brand standards.
• Perform multiple marketing efforts against rapid and frequent deadlines.
• Maintain and update marketing collateral, resources, and information.
• Work closely with other marketing team members to complete tasks as assigned.
• Position requires in-office attendance

Key Responsibilities:

• Lead the transition for payroll services
• Consolidate benefits administration (currently across five providers) into a single streamlined platform
• Coordinate with vendors and manage communications during the transition
• Support recruiting and internship program efforts
• Handle employment verifications and general employee inquiries
• Assist with vendor coordination related to an upcoming office move
• Participate in broader HR and administrative functions depending on skill set